The eLearning initiative of your company is just like a startup. You need to nurture it, dedicate time to assemble all aspects of it, alongside being excited and talking about it animatedly. It’s exactly like a newborn who needs complete attention until it gets on its own feet. However, given its nature, it becomes more challenging to manage as things progress. And this becomes almost impossible for you to manage it single-handedly. To make it successful, you’re supposed to treat it like other important projects of your company. This is where elearning project management comes into picture.
As a thumb rule, there are few basics that you must keep in mind to ensure the success of your eLearning initiative. Because the training of your employees is a regular feature and an important part of building a strong company, your eLearning project shouldn’t get caught in the humdrum of daily activities. Given all the constraints of routine organizational operations, with eLearning project management, though, it’s possible to execute eLearning successfully and achieve specific goals.
Objectives of an ELearning Project in an Organization
ELearning makes learning portable – more palatable, and let employees learn at their own schedule. It allows employees to take the sessions right from their home, any time before their assessment. The best part is that the employees are not forced to sit in a classroom, and they don’t have to worry about whether they have missed a training session or meeting that would require their physical presence.
The benefits of an eLearning project aren’t limited. A major part of learning can be automated. And when trainers need to conduct live sessions, they need not travel. Rather they can fix a schedule for live learning delivery for employees residing around the world. ELearning simply makes everything easier, and it’s important that a company uses it the right way in order to make it as effective as possible. Here are five tips your company can use to manage your eLearning project.
Top 5 ELearning Project Management Tips
1. Plan thoroughly
Your company needs an eLearning project manager who can nurture it; control the planning, budgeting, execution and management; and ensure relevance in any session that is being delivered.
The first step towards its success is – planning who will do what and when. It also includes determining what to plan for, how to plan, who all will plan. An elearning project planning generally consists of setting goals, identifying deliverables, writing learning outcomes, estimating cost and time, and also developing learning schedules. It’s important to decide the scope of the project before kicking it off.
2. Design and content authoring
Second, looking at the design – content being offered, storyboarding, and instructional designing – which makes learning more effective is the next step in the process. When developing courseware, keep in mind the current and future needs of employees.
Because different people learn differently, it is good to use a mix of ideas and ways to deliver information. These can include videos, puzzles, games, text, PPT and images. The more options, the better, because people learn differently from one another. When you focus on eLearning project management, it’s vital to remember those differences and help employees get what they need to know in several ways.
Employees may focus on different choices depending on what they are being taught or trying to remember, and it’s important to make those options available to them. That also reduces employee excuses, because they have fewer opportunities to claim that they did not understand something because of their learning style.
3. Effective execution
This is the time when deliverables are executed according to the plan. Effective execution involves reviewing course quality, refining content if required and rolling out the training. When conducting training, it’s important to conduct interactive activities. You need to give your employees reasons to focus on learning the content you need them to retain.
Doing this through games, competitions, rewards, and funny pictures can make learning a lot more fun. That fun is what will keep employees coming back to learn what they need to know. Your company imparts information that employees will remember, and employees get to break up the monotony of their workday so they can have more enjoyment. Everyone wins, and the learning doesn’t feel like a chore.
Though all this is planned when creating the training module, however, you must ensure that this is being executed as planned. Two-way discussions, demonstrations, and storytelling catch the attention of employees and help them get through required eLearning courses, you can keep your company up to date and focused on the things that are important.
4. Monitor and control
There might be several projects running concurrently and you’ll need to observe execution and identify the problems that may arise. How you respond to those problems set the path for future. Because eLearning in your organization is an ongoing process, it makes sense to be pro-active or respond to problems fast. This might include:
- Taking corrective actions to address problems
- Controlling the factors that might go haywire
- Monitoring time and cost
- Monitoring the way learning is being delivered
5. Measure – don’t ignore analytics
Analytics are used to measure learning, and they’re a very important part of eLearning project management. Without these measurements, you really don’t have a good idea of whether your employees are getting the information they need.
By using analytics correctly, though, you can see what’s working and what isn’t. Then you’ll have the opportunity to make any needed changes to your eLearning project, so your employees get what they need from the experience and retain the information that your company needs them to hold onto. With analytics, you can:
- Ensure that your eLearning projects are effective.
- Test employees to see if they retained the information.
- Determine what employees are missing, so they can be taught properly.
- Find out where to make changes to help everyone learn better.
- Gain knowledge that can be used for future projects.
The goal is to closely oversee each aspect of eLearning project. Because a lot is riding on your online training initiative, you will need to hire a dedicated eLearning project manager.
ELearning projects are becoming more useful and important to companies today, your company needs to pay closer attention to what they can offer to employees. They provide valuable learning opportunities for employees to gain knowledge on their own schedule. They are also more interesting for employees, helping them retain the information your company needs them to have.